Data Validations

Data validations ensure the form users enter information correctly. You can use Jenzabar-provided validations or create your own. Data validations are not limited to one form. They can be reused as needed. Data validations can be applied to individual questions or fields when you create or edit them. There are two types of validations: standard input validations and comparison validations.

Standard Input Validation

Standard input validation verifies what the user enters and lets them know if it is valid or not. Users cannot save until they've met the required format, but they can update their response before they submit the form. For example, you can use an input validation and mask on a social security number question to ensure the correct format is entered.

Comparison Validation

Comparison validation verifies the information entered in one question matches the information entered in another question.

How To

1. Log in to the campus portal as an administrator and access J1 FormFlow - Forms.

2. Click Manage Forms. The Manage Forms page appears.

3. Click Site Administrators. Site Administrators page appears.

4. Click Data Validation. The Validations page appears.

5. Click the Add icon.

6. In the Name field, enter an easily recognizable name for the validation. Validations can be used on other forms and may be used by other FormFlow users.

7. If the validation should only allow the form user to enter their response in a particular format as they type, select the Is Mask checkbox. Otherwise the validation will not evaluate the user's response until after they have finished typing.

8. In the Pattern field, enter the validation expression. Google 'regular expression validations' for helpful tips on setting up common validation patterns.

9. In the Invalid Message field, enter a message you want to show to the form user when they enter information in the wrong format.

10. Click Save Validation.

11. Click Done.

12. Click Manage Forms. The Manage Forms page appears.

13. Click on the form you are working with.

14. Click on the tab you want to work with.

15. Right-click on the question you are adding the validation to and select Properties. The Edit Item window appears.

16. Click the Settings tab.

17. From the Validation drop-down, select the data validation you want to apply to the question.

18. Click Save.

1. Log in to the campus portal as an administrator and access J1 FormFlow - Forms.

2. Click Manage Forms. The Manage Forms page appears.

3. Click on the form you are working with.

4. Click on the tab you want to work with.

5. Right-click on the question you are setting up the comparison for and note the Unique ID (right-click and select Properties | Definition tab). For example, Contact Email.

6. Right-click on the question you are using to compare and validate the first question and select Properties. For example, Confirm Contact Email. The Edit Item window appears.

7. Click the Settings tab.

8. From the Compare To drop-down, select the Unique ID of the first question.

9. Click Save.

a	Represents an alpha character (A-Z, a-z)
9	Represents a numeric character (0-9)
*	Represents an alphanumeric character (A-Z, a-z, 0-9)